Office Assistant - Valencia

Company Details:
This is a full-time on-site role located in Santa Clarita, CA, for an Office Administrative Assistant. The Office Administrative Assistant will handle various daily tasks, including scheduling appointments, managing communications, organizing office files, and providing general clerical and executive support. This role will also require maintaining efficient office operations, addressing phone calls professionally, and collaborating with team members to support administrative tasks.

Qualifications:
*Proficiency in Administrative Assistance and Executive Administrative Assistance for seamless office operations
*Strong Phone Etiquette and Communication skills for professional interaction with internal and external stakeholders
*Experience with Clerical Skills, including filing, data entry, and document management
*Excellent organizational skills, attention to detail, and the ability to multitask effectively
*Proficiency in common office software (e.g., Microsoft Office)
*Ability to work independently and maintain a professional demeanor in a fast-paced environment
*Previous experience in administrative or office support roles is a plus

Responsibilities:
*Perform general office duties
*Basic knowledge of QuickBooks
*Manage incoming and outgoing mail and packages
*Scan bills and email to Office Manager
*Assist with special projects and initiatives as needed
*Organize and maintain physical files, records, and other documents
*Handle confidential and sensitive information with discretion
*Design and build group emails to clients
*Maintain website and update with pictures and blog posts
*Print checks upon Office Manager’s approval re: account payables
*Attach invoices to unpaid bills by vendor report
*Maintain list of projects
*Type up quarterly meeting minutes
*Monitor tailgate talk meetings and confirm signatures weekly.
*Log onto iCloud notes and update payroll grid
*Make check payment copies and go to the bank for deposits
*Order office supplies as needed
*Go to various places for office supplies (e.g., Walmart) as needed – will be reimbursed
*Overall, assist Office Manager whatever task is needed

Skills & Requirements
• EXPERIENCE: 3-5 years
• EDUCATION: High school diploma or GED