Office Manager / Executive Assistant

Arndt Construction Inc. is a dynamic and rapidly growing construction firm dedicated to delivering high-quality projects and exceptional client service in the Santa Barbara area. We maintain a professional, fast-paced, and collaborative environment. We are looking for a highly organized, proactive, and personable professional to be the backbone of our administrative and office operations.

The Role-
We are seeking a highly motivated and detail-oriented Office Manager who can also function as a high level Executive Assistant to provide comprehensive support to our executive and project management team and manage the day-to-day operations of our office. This dual role requires exceptional organizational skills, the ability to anticipate needs, and a friendly, professional demeanor. You will be instrumental in ensuring the efficiency and smooth operation of our headquarters.

Key Responsibilities-
Executive Support:
Manage complex calendars, schedule meetings, and take meeting minutes.
Prepare and edit correspondence, communications, presentations, and reports.
Organize and maintain executive files and records, ensuring confidentiality.
Act as the primary liaison between executives, employees, clients, and external partners.
Basic accounting tasks (invoice entry, vendor payment tracking, request releases and insurance certificates).

Office Management:
Oversee general office operations, including supplies inventory, equipment maintenance, and vendor management (e.g., janitorial, IT services).
Greet and assist visitors in a professional and welcoming manner.
Manage incoming and outgoing mail, shipments, and phone calls.
Coordinate internal company events, meetings, and catering logistics.
Ensure the office environment is clean, organized, and functioning smoothly.
Assist with basic HR administrative tasks (e.g., onboarding paperwork, maintaining employee files).

Required Qualifications
Proven experience (5+ years) working as an Executive Assistant, Office Manager, or in a similar administrative role.
High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace.
Exceptional verbal and written communication skills.
Strong organizational, planning, and time management skills with a meticulous attention to detail.
Demonstrated ability to handle sensitive information with the highest level of discretion and confidentiality.
Proactive and resourceful problem-solver who can work independently and prioritize tasks effectively.
A friendly, professional, and composed demeanor under pressure.
Strong sense of punctuality and time management.

Preferred Qualifications
Experience working in the construction industry
Familiarity with basic accounting software (e.g.,Sage 100, Quickbooks).
Familiarity with Procore
Associate's or Bachelor's degree.
Experience managing multiple vendor relationships and negotiating contracts.

Why Join Us?
Impact: Be the essential glue that keeps our executive team and office running smoothly.
Growth: Opportunity to take on increasing responsibility in a growing company.
Compensation: Competitive salary and benefits package.
Culture: Work in a supportive and professional team environment.
Benefits: Health/Dental/Vision coverage, Paid Time Off, 401(k) matching.

How to Apply
Please submit your resume and a brief cover letter outlining your experience. Please note that this is a in office role and the ideal work hours are from 730am to 4-5pm. Punctuality will be a key requirement for this position.

We look forward to hearing from you!