Office Manager – Welding & Fabrication Company

We are seeking a highly organized, proactive Office Manager to oversee and coordinate the front-office operations of our growing welding and fabrication company. This role serves as the central point of communication between clients, estimators, the shop, and ownership, and is critical to maintaining smooth, professional, and efficient operations.

Key Responsibilities
Serve as the primary point of contact for incoming calls, emails, clients, and vendors

Accurately enter and manage new leads, customers, and job information in company systems

Coordinate with estimators on new jobs, estimates, proposals, and scheduling

Prepare, send, and follow up on proposals and invoices

Maintain organized job files, schedules, and documentation

Support payroll hour tracking and basic bookkeeping coordination (QuickBooks)

Proactively identify issues and ensure timely communication across teams


Qualifications
3+ years of office management or administrative experience (construction or trades preferred)

Strong organizational skills and attention to detail

Professional written and verbal communication skills

Comfortable using office software, email, spreadsheets, and accounting systems

Self-motivated, responsible, and able to manage multiple priorities independently


Why This Role
This position plays a key role in keeping the business organized, responsive, and positioned for growth. You will be trusted with real responsibility and have a direct impact on the company’s efficiency and professionalism.
If you are dependable, organized, and detail-oriented we encourage you to apply.