Accounts Payable

Industry: Trucking/Transportation
Location: On Site, possible Hybrid
Job Type: Part time

Job Description: We are seeking an organized Accounts Payable (AP) Specialist to manage vendor bills, payments, and 1099 compliance. This role requires attention to detail and the ability to work with a manual check payment process.

Responsibilities:

-Enter and code vendor bills accurately in QuickBooks Online
-Assign bills correctly using Projects in QuickBooks Online
-Match each bill entered in QuickBooks Online to the vendor's paper PDF invoice before payment
-Maintain organized vendor files and records
-Track bills and due dates (even when checks are written manually)
-Coordinate with owner and AR staff regarding payments
-Reconcile vendor balances as needed
-Collect and maintain W9's for vendors
-Prepare and file annual 1099's

Requirements:

-Strong experience with QuickBooks Online (required)
-Accounts Payable experience (required)
-Knowledge of QuickBooks Projects (required)
-1099 and w9 compliance experience (required)
-Highly organized and detailed-oriented
-Able to follow up and resolve missing or unclear vendor information