Assistant for Small Hospitality Business

Seeking an assistant for the managers at a growing hospitality business based in Brooklyn. You will assist the managers with administrative tasks, planning, and supervisory tasks on a weekly business. You must be a self-starter and a fast-learner and great at keeping deadlines. This is an ideal position for someone who wants to start with a growing company, and gain the experience and credentials to move up into a manager position in the future. Previous work experience/ knowledge in restaurants, spas, or hotels is a plus, but not required.

Requirements:

1. Must have at least 1-2 years experience in an assistant or administrative position.

2. Excellent email writing and communication skills. Must have a polite and confident phone demeanor.

3. Proficient skills in Google Suite tools (drive, email, forms, sheets).

4. Proficient skills in design platforms (ex: Canva, adobe suite) and user-friendly website building/online marketing platforms (ex: wix, wordpress, constant contact) If you do not use the exact platforms we use, that is ok, as long as you have previous experience with similar platforms that will enable you to adapt quickly to our systems.

5. Proficient in social media platforms and scheduling tools (ex: facebook, instagram, scheduling calendars for socials)

5. EXCELLENT organization skills: scheduling, list-making, filing, systematizing, message and note taking

6. Must have the patience and the ability to troubleshoot and problem-solve without giving up. This can range from troubleshooting a printer that is not working to assisting with a difficult call with a vendor or client.

7. OPEN AVAILABILITY. INCLUDING WEEKENDS. This is a full-time position. Since our businesses are hospitality, weekends are our busiest days and you will often work weekends. Days off will be given during the weekdays. Your schedule will vary depending on what events we have planned for each week.

Responsibilities:

1. Assisting the managers with event planning and logistics.

3.putting together vendor orders for supplies and inventory

4. Assisting the Managers with regular marketing tasks (outreach, placing ads, social media content/posting, flyer creation)

9. Supervising opening procedures of our facility. Supervising closing procedures of the facilities.

10. Assisting the managers with phone calls, emails, and other administrative tasks pertinent to the business.

11.Oversee our calendar of special events, and private rentals to help maximize profit. This includes scheduling, communicating client expectations for their rental, and being a communication liaison during a planning period.

12. Organization: filing, phone calls, notation during meetings, document creation.

13. Any other assistance the managers need with any tasks pertaining to our businesses.

Every week is a little different and you will wear many hats.

Please respond with a resume and a brief cover letter. In the cover letter please answer the following questions:
1. Do you have any previous experience ins a hospitality-related field? (working in a restaurant, hotel, spa, or cafe).
2. What are your long term and short-term career goals?
3. Do you have open schedule availability, and are you available to start right away?