Executive Operations Administrator / Project Administrator

We are seeking a highly capable Executive Operations Administrator to work closely with leadership and help manage the administrative, operational, and compliance infrastructure that keeps our aviation and operations business running smoothly.
This role is ideal for someone who enjoys being the right hand to leadership, managing complex projects, building systems, and keeping multiple moving parts organized.

You’ll have the opportunity to own key processes across finance, compliance, contracts, and aircraft maintenance operations while working with a collaborative team in a fast-paced environment where no two days are the same.
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Why This Role Is Unique

• Work directly with company leadership on high-impact operational projects
• Significant autonomy and ownership of internal systems and processes
• Varied and engaging work across finance, contracts, compliance, and operations
• Supportive and fun team culture
• Generous PTO

This position is perfect for someone who thrives on organization, discretion, and operational problem-solving.
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Key Responsibilities

Executive & Operational Support
• Serve as a key administrative partner supporting leadership and internal operations
• Coordinate internal projects and ensure key administrative systems run smoothly
• Maintain high-level organization across documentation, reporting, and communications

Regulatory & Compliance Administration
• Maintain DOT and FAA compliance documentation
• Coordinate regulatory filings, program updates, and renewals
• Manage insurance documentation and compliance records

Financial Administration
• Process ACH and wire payments and maintain banking records
• Manage bills, expenses, and invoices within QuickBooks
• Reconcile company credit cards and track vendor payments
• Assist with financial documentation for accountants and lenders

Contracts & Documentation
• Draft leases, vendor agreements, and purchase contracts
• Maintain secure digital records and internal documentation systems
• Coordinate formal correspondence and key operational documents

Operations & Procurement
• Manage procurement of vehicles, equipment, and operational supplies
• Coordinate facility, vehicle, and equipment maintenance
• Serve as liaison with airport leasing offices and operational partners

HR & Systems Support
• Assist with job postings, hiring coordination, and onboarding
• Administer internal platforms including Google Workspace, Dropbox, and Microsoft
• Coordinate website updates and assist with IT equipment setup
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Qualifications

We’re looking for someone who is:
• Exceptionally organized and detail oriented
• Comfortable managing multiple projects simultaneously
• Discreet and trustworthy with confidential information
• A strong written communicator
• A proactive problem solver who enjoys improving systems

Strong candidates often have experience in:
• Executive Assistant or Operations Administrator roles
• Financial administration or bookkeeping
• Contract or compliance administration
• Aviation, transportation, construction, or other regulated industries
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Who We Are

We are Alpine Air Alaska, a helicopter tour and charter company that has been in operation for 35 years. With bases in Girdwood, Valdez, and Anchorage and aircraft spread across the state, we play a role in the Tourism, Telecommunications, Mining, Film industries and more all around Alaska. We care about our team, customers, and improving the aviation industry as a whole.
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Location: Anchorage, Alaska
Position: Full-Time
Remote: Some hybrid flexibility after initial training period
Compensation starts at $26-28/hr DOE
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To Apply:
Please submit your resume and a brief note describing why this role interests you.