Full-Charge Bookkeeper

Job Title: Full-Charge Bookkeeper
Work Location: Fully in Office - San Dimas, CA 91773
Employment Type: Full-Time
Pay Range: $28–$35 per hour (DOE)

Position Summary
We are seeking an experienced Full-Charge Bookkeeper to support our continued growth by owning the full accounting cycle and maintaining accurate, timely, and compliant financial records. This role ensures the books are organized and CPA-ready while providing leadership with reliable financial insight. The ideal candidate is detail-driven, proactive, and confident, taking full ownership of accounting responsibilities in a fast-paced environment.

Essential Functions
• Online QuickBooks data entry for all accounting transactions
• General ledger management and chart of accounts maintenance
• Journal entries, accruals, deferrals, and adjustments (including multiple entities, if applicable)
• Accounts Payable (AP) processing and vendor management
• Accounts Receivable (AR), invoicing, payment application, and aging management
• Bank and credit card reconciliations
• Deposit tracking and cash application
• Cash flow monitoring and reporting
• Payroll processing and payroll-to-GL reconciliation (California compliance)
• PTO, sick time, overtime, and accrual tracking
• Monthly close management and financial reporting (P&L, Balance Sheet, Cash Flow)
• Budget vs. actual tracking and variance analysis
• Sales tax setup, tracking, and filing support
• Year-end compliance support, including 1099 preparation
• Job costing and project-based accounting support (if applicable)
• Inventory and material cost tracking (if applicable)
• CPA coordination, audit support, and year-end close preparation
• Internal controls, audit trail maintenance, and account analysis
• Filing, organization, and maintenance of financial records and documentation
• Systems management, QuickBooks Online optimization, and process improvement
• SOP adherence, documentation, and cross-department coordination
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Minimum Qualifications (Knowledge, Skills, and Abilities)
• Strong knowledge of accounting principles and GAAP
• Full-cycle bookkeeping experience (AP, AR, GL, reconciliations, month-end close)
• Advanced-level data entry with a high degree of accuracy
• QuickBooks Online: Intermediate to Advanced proficiency
• Microsoft Excel: Advanced proficiency (formulas, pivot tables, lookups, cross-sheet tracking)
• Experience with bank and credit card reconciliations
• Experience preparing and posting journal entries, accruals, and adjustments
• Understanding of payroll processing and payroll-to-GL reconciliation
• Working knowledge of California payroll and wage & hour compliance
• Experience with month-end close and financial reporting
• Experience supporting sales tax and year-end 1099 preparation
• Strong overall computer literacy and ability to learn new systems quickly
• High attention to detail, accuracy, and organization
• Ability to prioritize, multitask, and meet deadlines
• Proactive, self-directed, and able to work independently
• Team-oriented with strong interpersonal and communication skills
• Ability to handle confidential and sensitive financial information with discretion
• Strong problem-solving and analytical skills
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Compensation & Benefits
Smart Patio Plus offers a competitive compensation package and adheres to California labor compliance requirements. Benefits include paid sick leave (CA compliant), vacation accrual, select paid company holidays, health benefits, and 401(k) participation, subject to applicable waiting periods and eligibility requirements as outlined in company policy.

Equal Employment Opportunity
Smart Patio Plus is an equal opportunity employer and does not discriminate based on any protected characteristic under applicable federal, state, or local law.