Personal Assistant

Personal Assistant to Medical Doctor

About the Role

We are seeking a highly organized, proactive, and discreet Personal Assistant to support a busy medical doctor. This role requires exceptional attention to detail, strong communication skills, and the ability to manage both professional and personal responsibilities with efficiency and confidentiality.

The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and demonstrates professionalism at all times.

⸻

Key Responsibilities

Administrative Support
• Manage complex calendars, appointments, and scheduling (clinical and personal)
• Coordinate meetings, travel arrangements, and speaking engagements
• Screen and prioritize emails, calls, and correspondence
• Prepare documents, reports, and presentations
• Assist with medical credentialing and licensing renewals as needed

Practice Support
• Liaise with clinic staff, hospital administration, and vendors
• Help coordinate CME activities and professional memberships
• Track deadlines and compliance requirements
• Organize medical records or documentation as directed (HIPAA-compliant)

Personal Assistance
• Manage household vendors and appointments
• Coordinate family schedules and events
• Oversee errands, reservations, and personal travel
• Assist with special projects and event planning

⸻

Qualifications
• Proven experience as a Personal Assistant, Executive Assistant, or similar role (healthcare experience preferred)
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• High level of discretion and confidentiality
• Proficiency in Microsoft Office, Google Workspace, and scheduling tools
• Ability to multitask and prioritize in a dynamic environment
• Bachelor’s degree preferred but not required

⸻

Key Traits We’re Looking For
• Professional and polished demeanor
• Resourceful problem-solver
• Anticipates needs and takes initiative
• Calm under pressure
• Detail-oriented and dependable

⸻

Benefits
• Competitive salary
• Paid time off
• Flexible scheduling (if applicable)
• Opportunity to work closely with a respected medical professional

⸻

To Apply:
Please submit your resume and a brief cover letter outlining your relevant experience and why you would be a strong fit for this role.