Accounts receivable School Administrator

Job Overview
We are seeking a detail-oriented and experienced Accounts Receivable Administrator to join our school team. The ideal candidate will manage accounts receivable operations while supporting student admissions and front office administration. This role requires a strong understanding of accounting principles, financial software, and excellent organizational and communication skills. The position offers the opportunity to work in a dynamic educational environment that values accuracy, professionalism, customer service, and continuous growth.

Key Responsibilities
Manage and process accounts receivable transactions using accounting software such as QuickBooks or similar platforms.
Prepare, review, and issue invoices accurately in accordance with student agreements and school policies.
Monitor outstanding receivables, follow up on overdue accounts, and perform collection activities to ensure timely payments.
Perform account reconciliation and analysis to maintain accurate financial records.
Assist in coordinating student enrollment, registration, and attendance reporting processes.
Monitor and record student attendance; issue warnings and probation notices when required.
Prepare class schedules, assign classrooms, and maintain the academic calendar.
Coordinate and prepare student exam templates and progress reports for instructors.
Support instructors by providing classroom materials, forms, and access to instructional resources.
Manage office and classroom supply inventory.
Supervise front office staff, if applicable, and oversee daily office workflows.
Serve as the primary point of contact for student inquiries, walk-ins, phone calls, and email communications.

Professional Expectations
Demonstrate strong interpersonal skills, diplomacy, and integrity in all interactions.
Maintain professionalism in appearance, demeanor, and attitude at all times.
Ability to prioritize tasks, manage pressure, handle responsibility, and meet deadlines consistently.

Qualifications
Minimum Education: Associate’s Degree in Business Administration, Office Management, Education, or a related field.
Strong analytical skills with the ability to perform account reconciliation and financial analysis efficiently.
Excellent data entry skills, including 10-key proficiency, with strong attention to detail.
Effective communication and customer service skills, including the ability to professionally address student account-related concerns.