Affordable Heating & Air Office Administrative Assistant

Thanks for considering a role with us — here’s what you need to know.

What You’ll Be Doing:
As our HVAC Office Admin, you’ll be the operational heartbeat of our office in Chatsworth, CA.
You’ll handle everything from permit coordination to warranty processing, client scheduling, and vendor statement audits. This role is perfect for someone who thrives on keeping things running smoothly behind the scenes and isn’t afraid to take ownership of processes.

Your key responsibilities will include:

- Handling permit applications and coordinating approvals
- Scheduling with clients and managing technician calendars
- Processing warranties in line with company protocols
- Tracking open balances and following up on dues owed
- Reviewing vendor statements and materials used (COGS)
- Submitting labor warranties
- Supporting the team with customer service needs

You're Probably a Match If You Have:

- Experience with Excel (you know your way around spreadsheets)
- A background in accounting or office billing tasks
- A knack for staying organized and solving problems on the fly
- Solid customer service and communication skills

Bonus: Familiarity with ServiceTitan is a plus, but not required

About Us:

Affordable Air & Heating is a woman owned and family-operated HVAC company proudly serving the Los Angeles area for over 25 years. We're built on trust, transparency, and doing right by our customers. Our mission is to deliver high-quality, reliable HVAC solutions while keeping service affordable — without cutting corners. Learn more about us at affordableairla.com.

A Glimpse of What We Offer:

- Competitive hourly pay: $22–$28/hr, depending on experience
- Health benefits
- A stable, full-time, in-person role at our Chatsworth, CA location
- Supportive team culture and opportunity to grow with the company