Event Coordinator

Overview
Luxe Bites is seeking a reliable and detail focused Event Coordinator to execute on site event setups. This role is responsible for transforming prepared food from our kitchen into a finished grazing display at the client’s venue. The position requires practical organisation, punctuality, and composure under time pressure.

You are not cooking. You are executing presentation.

Core Responsibilities
-Arrive on time at venues and communicate with the kitchen team before departure
-Transport pre prepared food safely from the kitchen to the event location
-Assemble grazing tables using prepared items according to Luxe Bites standards
-Style tables using boards, risers, linens, props, florals, and signage
-Maintain consistency with brand presentation and cleanliness
-Adjust layout depending on table size, guest count, and environment
-Coordinate with venue staff when necessary
-Keep food safe and presentable during service period
-Pack down setup and return all equipment after the event
-Report damages, shortages, or client concerns immediately

Requirements
-Valid driver’s licence and reliable vehicle
-Ability to lift up to 40 lbs and stand for extended periods
-Strong attention to detail and visual awareness
-Calm and solution oriented mindset
-Ability to follow visual standards and instructions precisely
-Comfortable working independently at event locations

Preferred Qualities
-Background in catering, hospitality, events, or visual merchandising
-Basic understanding of food safety and hygiene
-An organised individual who values preparation over improvisation
-Someone who takes ownership of outcomes, not excuses

Compensation
-$25 per hour
-Mileage reimbursement for travel to and from events
-Flexible scheduling based on event calendar