Premier plaintiffs' firm seeks Office Services Manager

Lieff Cabraser Heimann & Bernstein, LLP, a national leader in plaintiffs' class action and multi-plaintiff litigation, has an immediate opening onsite in San Francisco for a highly motivated and proactive Office Services Manager.

Organizational/Team Setting:

Lieff Cabraser Heimann & Bernstein, LLP is a 120+ attorney law firm with offices in San Francisco, New York, Nashville, and Munich. We are among the largest law firms in the United States that only represent plaintiffs. We are driven by a strong and principled sense of social responsibility. We are committed to achieving justice for investors, consumers, employees, patients, and business owners; promoting safer products and fair competition; protecting our environment; assisting individuals blow the whistle on fraud; safeguarding the rights of patent and copyright holders; ensuring our right to privacy is preserved; and upholding the civil rights of citizens worldwide.

Described by The American Lawyer as “one of the nation’s premier plaintiffs’ firms,” Lieff Cabraser enjoys a national reputation for professional integrity and the successful prosecution of our clients’ claims. We possess sophisticated legal skills and the financial resources necessary for the handling of large, complex cases, and for litigating against some of the nation’s largest corporations. We take great pride in the leadership roles our firm plays in many of this country’s major cases, including those resulting in landmark decisions and precedent-setting rulings.

Our attorneys are recognized as some of the most qualified and skilled professionals in their fields. They are routinely appointed by federal and state courts to serve as leaders in national litigation. Many of our attorneys are directors and officers of local, state, and national bar organizations.

Summary

The Office Services Manager is responsible for overseeing the Office Services Department and functions which consists of the Mail Services, Supply, Print Production, Facilities maintenance and Reception. This role will also include responsibility for planning firm events and managing catering relationships. In addition, this position is highly transactional and customer service focused, serving external customers (vendors, clients, candidates, external guests) and internal customers (LCHB partners and employees).

ESSENTIAL DUTIES AND RESPONSIBILITIES includes the following. Other duties may be assigned.

- Creates, communicates and drives the strategic vision for the Office Services and Reception functions, aligning it with the overall vision of the Services and Reception areas
- Ensures designs and processes are in place to establish effective delivery of all Office Services operations
- Develops meaningful and strategic customer/client relationships across the firm’s offices, to both internal and external customers
- Manages all aspects of Office Services support as it pertains to Mail/Supply and Print Production operations within the firm
- Partners with other department heads to ensure that all responsibilities are handled in a way that protects firm intellectual property, client materials and business information
- Manages and monitors Office Services and Reception staff resources and talent
- Trains, evaluates and supervises Office Services clerks and Receptionists
- Coordinates the purchases of office furniture in accordance with firm guidelines
- Ensures facilities are polished and professionally maintained at all times; acts as contact for building management representatives
- Collaborates with Human Resources Department to ensure workplace safety procedures are implemented for all employees; provides ergonomic evaluations in conjunction with ergonomic specialists for workstation optimization

Events Planning Responsibilities

- Sources, negotiates, and maintains strong relationships with preferred vendors, caterers, and restaurants
- Places (or supervises placement of) catering orders for all in-house or offsite meetings and reconciles invoices for accuracy (delivery time, quantities and headcount)
- Responsible for maintaining catering and kitchen supply and equipment inventory and reports on same to manager on a regular basis.
- Responsible for overall maintenance of catering rooms, kitchens pantries, and conference rooms to ensure cleanliness, functionality and safety for all employees and vendors
- Conducts daily walk-throughs in the catering rooms, kitchens and conference rooms
- Researches and recommends new catering vendors to manager. Solicits employee feedback regarding food vendors
- Arranges weekly food and beverage delivery, and food and beverage services for meetings where they are required
- Processes (or oversees processing of) all catering invoices promptly and codes accurately for accounts payable
- Assists with the oversight of firm sponsored events and the planning and implementation of catering or event assistance for the firm’s other onsite or offsite events whether attorney, staff, senior management or executive management events in the Bay Area
- Ability to attend events during and after hours, as needed
- Performs other related duties as needed

MINIMUM QUALIFICATIONS

2-5 years of experience as a manager/supervisor in a law firm or professional services environment, required.

PHYSICAL DEMANDS

Position requires the ability to shift boxes, office equipment including copiers, scanners, etc. Must have the ability to lift in excess of 10-20 pounds

SHIFT/WEEKLY SCHEDULE

Regular business hours are from 9:00 am to 5:00 pm, Monday through Friday. Office Services/Facilities Manager, as an exempt employee, is expected to perform work outside of these hours as necessary (may include evenings, weekends and holidays).

Lieff Cabraser Heimann & Bernstein, LLP offers a competitive salary and benefits package and an opportunity to thrive in a dynamic firm environment. Salary range is based on our standard 35-hour workweek $85,000 - $95,000 a year depending on experience level. Resumes to: Human Resources Director, Lieff Cabraser Heimann & Bernstein, LLP, 275 Battery St., 29th Fl., SF, CA 94111. Lieff Cabraser Heimann & Bernstein, LLP is an Equal Opportunity Employer and is committed to diversity in our workplace.

Proof of COVID-19 vaccination administered by a third party will be required as a condition of employment in accordance with applicable law. Such documentation should omit any medical information. Any record of vaccination will be maintained as confidential.

Lieff Cabraser Heimann & Bernstein, LLP is an Equal Opportunity Employer. We are committed to an environment of diversity and inclusion. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. For more information on our firm, visit us at www.lieffcabraser.com