House Manager & Family Assistant (with Meal Prep Support)

Job Title: House Manager & Family Assistant (with Meal Prep Support)
Location: Coto De Caza, CA 92679
Employment Type: Part-time (25-30 hours/week, 25 hours guaranteed)
Schedule: Monday–Thursday, 10:00 AM–3:30 PM, with occasional flexibility for later hours and 1-2 date nights per month
Compensation: $30–35/hour
Start Date: ASAP

Requirements:
Maintain a smoke-free environment
CPR certification required or willingness to obtain
Reliable transportation

About Our Family:
We are a lively, active family with twin 9-year-old boys who keep us on our toes. We have a warm, bright home, and value structure and organization to keep everything running smoothly. We work hard to make sure there’s always a positive, calm mood in the house, and we’re looking for someone who can help us maintain that balance.

One parent works a flexible schedule, primarily from home, while the other has a global role with frequent travel, which makes it essential to have someone who can step in and take charge of the household when needed. With the kids in school, we want someone who can handle the day-to-day tasks—meal prep, household organization, running errands, and supporting the boys with their after-school activities.

Most importantly, we’re looking for someone who will feel like a true part of the family. We value long-term commitment, and we want someone who can take on responsibility with ease while keeping the mood light and the house running like clockwork.

Who You Are / What We’re Looking For:
We’re looking for someone who is highly organized, proactive, and thrives in a fast-paced household. You excel at managing the day-to-day operations of a home, from meal prep and household management to keeping everything neat, organized, and running smoothly. You’ll take charge of tasks like planning and preparing healthy, delicious meals, ensuring the family’s schedule is maintained, and handling everything from laundry to vendor coordination. Meal prep is a key part of the role, so you’ll need to be comfortable creating balanced, family-friendly meals and snacks.

Beyond just managing tasks, we’re looking for someone who can bring a positive, can-do attitude to every aspect of the role. You’ll keep the home feeling light, organized, and full of good energy. Whether it’s preparing for a family event, tackling a last-minute task, or just maintaining the overall household vibe, your upbeat and calm demeanor along with your attention to detail will help set the tone in the home. We need someone who is flexible, adaptable, and knows how to read the room—whether it’s stepping in to help with something unexpected or making sure everyone feels supported.

The ideal candidate is someone who is reliable, has great energy, and enjoys contributing to the overall happiness and smooth functioning of the family. You’re a self-starter who anticipates needs and embraces the evolving nature of family life, always with a smile and positive attitude. You’ll be a trusted partner in the home, helping to create an environment where everyone feels organized, supported, and at ease.

Key Responsibilities:

Household Management & Organization
-Maintain household organization systems (kids closets, storage, pantry, toys)
-Reset and tidy rooms daily; prep for cleaning service on Wednesdays
-Oversee household schedules and calendars
-Conduct seasonal swaps (clothing, décor, bedding, etc.)
-Prepare for family events, holidays, and guest stays
-Prepare and coordinate donation drop offs and pick ups
-Support packing/unpacking for kids travel
-Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)
-Load/unload dishwasher, wipe surfaces, vacuum high traffic areas

Meal Planning & Preparation
-Plan and prep healthy meals/snacks (4 days/week)
-Pack school lunches (5 days/week)
-Shop for groceries and meal-related items
-Keep the kitchen neat and clean after meal prep
-Inventory Management & Errands
-Track and restock pantry, fridge, toiletries, household supplies
-Create and manage running household supply lists
-Coordinate and manage household orders (Amazon, Costco, Target, etc.)
-Run errands: grocery shopping, returns, dry cleaning, gift shopping
-Handle package pickup, mail sorting, and deliveries

Laundry & Linens
-Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
-Manage linens weekly: rotate bedding, refresh towels, restock essentials
-Keep laundry areas tidy and well-stocked with supplies
-Family Support & Child Assistance
-Assist with school/activity pick-ups or drop-offs
-Light supervision, playtime, homework support
-Prep backpacks, clothing, and snacks for school
-Coverage for 1-2 date nights per month
-Help with child-related laundry or errands

Vehicle Management
-Schedule and oversee maintenance, oil changes, and inspections
-Ensure vehicles are fueled, cleaned, and organized

Vendor & Property Oversight
-Schedule and supervise service providers (cleaners, contractors, landscapers)
-Research and coordinate repairs, maintenance, and quotes
-Manage routine upkeep across one or multiple properties
-Oversee outdoor spaces and seasonal maintenance needs
-Serve as primary contact for vendors or guests

Deep Cleaning & Special Projects
-Tackle occasional deep cleans (fridge, oven, baseboards, etc.)
-Maintain and refresh specific zones (entryways, garage, mudroom)
-Clean humidifiers, washing machines, and air purifiers monthly
-Organize special projects: toy storage, seasonal decorations, gear rotation

Administrative & Personal Assistant Support
-Help with travel planning, scheduling, and logistics on occasion
-Manage family calendars and reminders
-Assist with coordination of events, appointments, and guest prep

How to Apply:
If you think this sounds like a great fit, we’d love to hear from you! Please apply here: https://sage-haus.breezy.hr/p/f3a2fe1eed5d-house-manager-family-assistant-with-meal-prep-support

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