Bookkeeper/Administrative Assistant Bilingual

This person will support our administrative and accounting work. The ideal candidate will have a friendly and easy-going personality while also being very perceptive, organized and disciplined. Expected tasks and responsibilities include but are not limited to:

Bookkeeping Responsibilities:

Provides support with minimal supervision, with an emphasis on responsibilities related to Bookkeeping and Auditing.
Performs duties such as financial record keeping, General Ledger posting, payroll, creating invoices, and working on special projects
Support monthly accounting activities including employee expense reports, invoice tracking, project status reports and other tasks that support project managers and the accounting manager.
The running of reports and maintaining the General Ledgers, A/P and A/R.
Supporting project work including 3rd party subcontractor tracking and documenting.

Administrative Responsibilities:

Answer questions and address complaints
Answer non-routine correspondence and assembles confidential and sensitive information.
Deals with customers, callers and visitors as well as internal contacts at all levels of the organization.
Answer all incoming calls and redirect them or keep messages
Familiarity with office machines (e.g. fax, printer, scanner, etc.)
Receive letters, packages etc. and distribute them
Prepare outgoing mail by drafting correspondence, securing parcels, letters, etc.
Check, sort and forward emails
Keep updated records, scanned documents and files
Monitor office expenses and costs
Keeping the office organized: assist with ordering office supplies, systematizing files, etc.
Take up other duties as assigned (travel arrangements, run errands, schedules etc.)
Required Skills and Experience:

1plus years of bookkeeping experience
Proficient in English/ Spanish

Basic understanding of accounting/bookkeeping, including time tracking and invoicing procedures
Experience in QuickBooks and/or specialized time tracking and invoice systems (helpful but not required)
Experience with all aspects of office administration
Proficiency in Microsoft Excel and Word

Experience with human resources
Knowledge of how to set up and/or implement office systems and procedures
Ability to work with multiple project managers.
Independent judgment is required to plan, prioritize and organize diversified workload.
Strong analytical, research and problem-solving skills.
Effective communication and customer service-oriented people skills
Excellent organizational skills, with a sharp attention to detail and the ability to think deductively and creatively.

Ability to meet deadlines.
Feel free to apply in person from 8 am-6 pm M-S at 6886 N. Santa Fe Drive, Winton California