Admin & Program Coordinator, Bolinas Stinson Beach School Foundation

The Bolinas-Stinson Beach School Foundation (BSBSF) is seeking a detail-oriented and proactive Administrative & Program Coordinator to support the BSBSF operations, fundraising efforts, and program management.
The Program Coordinator will report to the BSBSF Board of Directors, and Key Responsibilities Include:
General Administration
Monitor and respond to emails in a timely manner.
Prepare and generate an Annual Report.
Track and reconcile budget and expenses.
Collaborate with the board to address additional administrative needs.
Update website as needed.
Fundraising
Maintain a list of active donors and send bi-annual donor appeals.
Assist in coordinating, marketing and promoting fundraising events.
Send thank you notes and tax receipts to donors.
Research grants, maintain grant database and support Board in drafting grants.
Track and Help Administer Program Activities Including:
Enrichment Activities, particularly Afterschool Programming
Create scholarship application forms and forms for teachers to track student attendance and payments.
Manage and monitor scholarship distributions.
Send approval notices and billing information to parents.
Support the afterschool coordinator in recruiting and managing program teachers.
Field Trips & Special Funding
Develop, distribute, and review request forms for field trips and miscellaneous funding needs.
Establish and enforce deadlines for applications.
Present requests and budget-based recommendations to the board
Preschool Funding
Communicate with Preschool community about funding needs
Track funding contributions.
Research grant opportunities and draft grants.
Core Competencies Required From Applicants

Organization & Time Management: Prioritizing tasks, meeting deadlines, managing schedules, and meticulous planning.
Communication: Excellent written (documentation, reports) and verbal skills (interpersonal, active listening) for various audiences.
Administrative Skills: Data entry, answering phones, email management, creating documents, meeting minutes, expense reports, and travel arrangements.
Computer Proficiency: MS Office Suite (Word, Excel, PowerPoint), Google Suite, plus potential for collaboration tools (Slack, Trello) or specific software.
Attention to Detail: Ensuring accuracy in documentation, data, and task completion.

Key Traits & Soft Skills
Proactive & Self-Motivated: Ability to work independently and take initiative.
Problem-Solving: Identifying issues and implementing solutions efficiently.
Collaboration: Working effectively as part of a team.
Adaptability: Thriving in changing environments and learning new tools.

Experience & Education
Bachelor's degree or higher.
Prior experience in administrative or program support roles is highly valued.

Part Time (estimated 15-20 hours), Mostly Remote Work, $28-$38 / hr depending on experience. 6 Month initial contract, with option to renew upon achievement of specific metrics. Require in-person attendance at monthly meetings and participation in 2 major events per year (held on weekends or evenings).

WORK ENVIRONMENT/ WORKING CONDITIONS/ PHYSICAL DEMANDS The work environment and working conditions described here are representative of those that are typical of the job and must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is primarily remote and applicants may set their schedule in coordination with the BSBSF Board of Directors. When working in-person with the Board, usual office working conditions will include office noises and interruptions such as printers, telephones, clients. In the performance of job duties, the employee will be required to sit; talk or hear; walk; use hands to grip, handle, and feel objects, or controls; and reach with hands and arms. During special events, this role will require lifting up to 30 pounds, standing on ones feet for up to six hours, with breaks.

Please Email Cover Letter, Resume and References