Administrative Assistant 30 Hours a week with Full-Time Potential

Our growing commercial real estate firm is seeking a detail-oriented and proactive Real Estate Administrative Assistant to support our growing brokerage team. This role will be central in coordinating marketing and administrative activities to ensure smooth operations and exceptional client service. The ideal candidate thrives in a fast-paced environment, has strong organizational skills, and enjoys collaborating with multiple team members.

Transaction & Client Support

- Draft and finalize listing agreements and related forms.

- Perform basic property research and data gathering (e.g., site selections, market surveys) and compile them into tour sheets and client reports.

- Send out contracts via DocuSign.

- Participate in client meetings and assist with the coordination of complex tours and events.


Administrative & Office Management

- Support office operations, including stocking supplies, ordering equipment, and coordinating facility needs.

- Respond to inquiries via phone and email with professionalism and accuracy.

- Coordinate team events.

- Manage calendars, schedule meetings, and arrange conference/video calls.

- Act as a point of contact for office questions/issues and escalate when needed.

- Light IT support.


Real Estate Listing Support

- Coordinate with the graphic design team to create flyers and related materials.

- Manipulate aerials, maps, and floor plans; annotate and animate graphics for client deliverables.

- Create marketing campaigns, including customized property information, comparable market analysis, and targeted mailing lists.

- Update materials and listings to ensure the most current information is available on Costar/Loopnet/company website.

1-2 years of experience preferred.

The job is part-time, but has the potential to become a full-time position.