Senior Project Management Assistant

About the Role:
Arvand Contracting LLC is the construction arm of a family office specializing in hospitality development and operation. The operation of hospitality properties are conducted through Zenstay.

Arvand Contracting LLC is seeking a Senior Project Management Assistant / Project Manager to help with construction management and hospitality operations. This role is remote, with primary responsibility for providing back office support to on-site superintendents by procuring bids, vendor/subcontractor scheduling and follow ups, ordering materials, organizing communication and plan files.
As this is a remote position with little to no formal training material provided, success in this role requires strong communication, excellent organization, and comfort with new systems. The ideal candidate thrives by identifying problems and coming up with systems and processes to address those problems.

Responsibilities:
Project Management, Procurement & Bidding Support
Assist with bidding and pricing: review drawings, quantify scopes, request subcontractor quotes, and prepare comparisons.
Build and update spreadsheets for schedules, budgets, and procurement tracking.
Prepare clear documentation and email communication for internal and external stakeholders.
Procurement of materials needed by researching options, obtaining necessary approvals and ordering the necessary materials. This role would coordinate the entire lifecycle of procurement including research, ordering, scheduling and deployment coordination with onsite staff.
Construction Schedule, Coordination & Closeout
Develop short-interval (2–3 week) look-ahead schedules and track progress daily.
Coordinate with owners, architects, on site staff, engineers, and vendors to maintain alignment.
Oversee punch lists, closeout tasks, and turnover deliverables to ensure high-quality completion.
Assist with sequencing of MEP work, finishes, FF&E, and final inspections.
Stakeholder Communication
Communicate professionally and proactively with hotel teams, designers, and subcontractors.
Maintain reliable, organized communication through email and shared documents.

Qualifications:
2+ years experience in project management, office administration and/or executive assistant roles
Proven success managing schedules, procurement, A-Z deployment.
Strong technical skill: Must be very comfortable in Google Workspace and Excel; must be highly comfortable with email communication and spreadsheets. Candidates must have a home office with at least 2 monitors and be comfortable working remotely.
Ideal Experience (or be willing to learn):
The ability to read construction drawings, interpret specifications, and resolve field issues independently.
Understanding of MEP sequencing and California Building Code/ADA basics.
Preparing bids, scopes, or estimates
Professional, reliable, and able to represent the company positively with clients and vendors.

Why Arvand Contracting:
Remote
Competitive salary: $50,000–$70,000 (DOE)
High-impact work in hospitality and specialty renovation projects
Hands-on role with real ownership of jobsite outcomes
Opportunities for career advancement as the team expands
Supportive leadership and a company committed to high-quality work
Equal Opportunity Employer