Accounts Payable Administrative Assistant

Accounts Payable Administrative Assistant

Growing company needs extra support in their Accounts Payable department. This position will work onsite in Tempe and start ASAP. Monday – Friday during the day.



Required Skills & Experience

• Experience processing Accounts Payable in a high-volume, manual environment

• Hands-on experience entering AP bills in QuickBooks

• Experience preparing and processing check payments, including printing and mailing checks

• Familiarity with wire payments and basic banking procedures

• Experience supporting Accounts Receivable, including tracking and posting incoming payments

• Daily bank account monitoring, including reviewing transactions and identifying incoming credits

• Experience matching bank activity to accounting system entries

• Strong attention to detail and accuracy with financial data

• Ability to handle confidential and sensitive financial information



Systems & Technical Skills

• Proficient in QuickBooks (required)

• Exposure to Oracle (preferred but not required)

• Comfortable working with online banking portals

• Strong Excel skills (basic formulas, reconciliation, tracking spreadsheets)

• Ability to navigate multiple systems and platforms simultaneously



Administrative & Clerical Skills

• Strong organizational and time-management skills

• Ability to manage repetitive, manual tasks efficiently

• Experience with document management (invoices, approvals, payment confirmations)

• Clear written and verbal communication skills

• Ability to follow established processes and internal controls

• Comfortable working independently with minimal supervision

Back up phones


Work Style & Soft Skills

• Highly reliable and consistent; able to meet daily processing deadlines

• Proactive in identifying discrepancies or missing information

• Detail-oriented with strong follow-through

• Adaptable and able to support a team during system transitions

• Comfortable in a fast-paced environment with changing priorities



Preferred (Nice to Have)

• Experience supporting accounting teams during system implementations or transitions

• Prior temp or contractor experience in accounting or finance roles

• Understanding of basic accounting principles (debits/credits)

• Experience in AR cash application or payment tracking

***completion of a criminal background check and drug screen (no marijuana testing) will be required prior to starting work.