Office Administrator

Our client, a nonprofit organization supporting campus-based student life and community engagement, is seeking an Office Administrator to join their team on a temporary basis. This onsite role is located in Waltham, MA and is expected to last 3-6 months, with the intention to convert to a permanent hire in the future. The schedule is Monday through Friday from 9:00 AM to 5:00 PM. The pay rate is $25/hour, and the role supports a highly active, mission-driven department within a campus-based nonprofit serving students and alumni. Qualified and interested candidates are encouraged to apply today for immediate consideration.Job ResponsibilitiesMonitor and respond to inbound communications via email, phone, social media, and in-person visitsServe as the first point of contact for students, alumni, and visitors, providing a welcoming and professional experienceAssist with tracking participant data and event registrations, including Commencement-related activitiesProcess invoices and reimbursements accurately and in a timely mannerMaintain shared and program-specific calendarsParticipate in weekly staff and planning meetings with senior leadershipProvide administrative support to the Executive Director, including expense reports, travel coordination, ordering supplies, booking rooms, organizing meetings, and database entryCandidate QualificationsStrong written and verbal communication skillsPrior experience using Google Workspace (Docs, Sheets, Calendar, Slides)Highly organized, detail-oriented, and comfortable multitasking in a busy environmentFriendly, professional demeanor with strong customer service skillsExperience with Canva is a plusBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)