Administrative Assistant/Integration Coordinator

Beacon Hill Associates is seeking an Administrative Assistant / Integration CoordinatorThe role focuses on scheduling, documentation, communication, and process execution to ensure smooth transitions for employees and independent professionals.Assignment Details:Schedule: Monday-Friday, 8:00 AM-5:00 PM (1-hour lunch) Pay Rate: $24/hour Training: On-the-job training providedDay-to-Day Duties:* Administrative tasks including calendar management, meeting scheduling, and preparation of onboarding materials * Communicate regularly with internal teams via Slack, Monday, email, and Zoom * Coordinate onboarding and offboarding logistics for employees and independent professionals, including scheduling and task tracking * Set up system access, credentials, and accounts in coordination with internal teams * Send onboarding and offboarding communications, instructions, reminders, and follow-ups * Track onboarding progress using checklists and timelines and follow up as needed * Coordinate onboarding meetings, training sessions, and materials distribution * Serve as a point of contact for onboarding-related logistical questions * Conduct post-onboarding check-ins and address outstanding needs * Document onboarding workflows, SOPs, and evolving processes * Maintain organized onboarding and training documentation and resources * Support training initiatives through scheduling and coordinationIntegration Coordination:* Coordinate integration logistics across internal teams * Track tasks, dependencies, and milestones to ensure timely completion * Draft and distribute integration-related communications and status updates * Maintain integration trackers, documentation, and execution checklists * Monitor open items, identify risks or gaps, and escalate issues as needed * Apply standardized templates, processes, and playbooks to support scalable integrationsTop Three Daily Tasks:* Supporting employee and independent professional onboarding * Coordinating integration activities and follow-ups * Managing documentation, materials, and tracking recordsIdeal Candidate:* 3-5 years of experience in an administrative assistant, coordinator, or similar role * Experience supporting onboarding or cross-functional administrative processes preferred * Strong scheduling, calendar management, and coordination skills * Extremely proactive, detail-oriented, and organized * Comfortable following up, managing reminders, and tracking progress * Tech-savvy with proficiency in Microsoft Office, Slack, Monday, Zoom, and Dropbox * Strong written and verbal communication skillsIf you are a proactive administrative professional who thrives in a fast-paced, detail-driven environment, apply to Beacon Hill Associates today.Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)