Administrative Support Specialist

We are a well-established, Union Subcontractor Crane Company seeking a dependable Administrative Support Specialist to support daily office operations and front desk functions. This role provides administrative support, assists our Labor Compliance specialist, Direct Supervisor, and other departments as needed. The position requires consistency, reliability, strong follow-through, and the ability to retain and apply job-specific information accurately.

Responsibilities
• Provide professional front desk coverage and greet visitors
• Answer, screen, and route incoming calls appropriately
• Manage mail, deliveries, and general front desk activity
• Provide general administrative and office support
• Assist our Labor Compliance Specialist with CA prevailing wage documents
• Coordinate with field employees regarding site access, DBIDS badging, and security clearances
• Assist with OCIP (Owner Controlled Insurance Program) enrollments
• Special projects as assigned by Management
• Manage multiple priorities in an often fast-paced office environment

Qualifications

• Prior administrative or front desk experience


• Strong memory and information-retention skills; ability to learn and recall procedures, contacts, and job requirements
• Detail-oriented, helpful, organized, and dependable
• Strong initiative to learn job duties and office procedures
• Proactive problem-solver with strong follow-through
• Professional verbal and written communication skills
• Strong phone and interpersonal skills
• Ability to coordinate professionally with field personnel and external agencies
• Ability to manage multiple priorities and meet deadlines
• Strong sense of accountability and ability to follow instructions
• Proficient in Microsoft Office

Compensation & Benefits
• 90-day probationary review
• Paid vacation and holidays
• Benefits package after 90 days
• 401(k) retirement plan with employer match after 90 days

Office Hours
7:30 AM – 4:00 PM or 8:00 AM – 4:30 PM
Monday–Friday | No weekends

No phone calls, please