Legal Secretary

Firm Overview:
Cole & Van Note is a dynamic plaintiffs’ side consumer and employment law firm, focusing on class action litigation matters addressing data breaches, product defect and job-related violations. Our firm has set records for championing civil and consumer rights claims and is an exciting place to work and learn.

About the Job:
Our exciting and fast-paced Downtown Oakland law firm is looking for a Senior Litigation Secretary to provide administrative and legal support to attorneys and/or the firm’s partners.

This essential, highly responsible, and accountable position requires the individual to work independently, anticipate needs, be tenacious, resourceful, and demonstrate professionalism. The successful candidate must deliver excellent work and superior service. The candidate must also possess the ability to remain calm in stressful situations, communicate effectively, and be flexible as demands and priorities change.

Responsibilities:
• Provide executive level assistance and legal support to attorneys and the firm’s partners
• Draft and finalize legal documents such as pleadings, discovery, and motions
• Accurate and professional calendar management
• Manage incoming calls
• Assemble binders for mediation, depositions, etc.
• Oversee, coordinate, and book travel
• Other miscellaneous duties, as assigned
• Schedule and coordinate meetings and video conference calls

Desired Qualifications:
• Minimum of ten (3) years legal experience supporting senior attorneys
• Excellent verbal and written communication skills
• Assertive personality and is a self-starter
• Calm and approachable attitude and demeanor
• Strong organization, time management, and prioritization skills
• Ability to lift and move 35 lbs.

Benefits:
• Generous PTO policy
• 100% paid employee medical, dental & vision
• Gym in building
• Easy Bart access