Admin - Office Assistant/ Accounts Payable Clerk

PAYROLL / ACCOUNTS PAYABLE CLERK

SUMMARY
Compiles and maintains payroll records by performing the following duties. Compiles
and maintains verified accounts payable records. Reconciles statements and issues payment to
vendors.

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ESSENTIAL DUTIES include the following. Other duties may be assigned.
-Compiles payroll data such as hours worked; sales volume, bonuses, and commissions; monies to be withheld for taxes; employee contributions to insurance and retirement plans; etc., from time sheets and other records.

-Updates master payroll records by verifying and recording changes affecting net wages such as federal and state tax exemptions, insurance coverage, etc., and data concerning compensation increases, promotions, and/or transfer of employees between departments.
-Computes wages and deductions, reviews for accuracy, and posts to payroll records.
-Prepares and issues paychecks.
-Keeps records of leave pay and nontaxable wages.
-Prepares periodic reports of earnings, taxes, and deductions.
-Prepares/files all hiring and termination paperwork including COBRA letters.
-Maintains records for vacations and sick-day eligibility.
-Processes all employee insurance forms and insurance payments in coordination with office manager.
-Checks all vouchers and obtains appropriate payment approval.
-Prepares accounts payable checks.
-Posts all open items in accounts payable on a daily basis.
-Prints all accounts payable reports and maintains all accounts payable files.
-Reconciles statement and the ledger making sure that payments are consistent with dealership schedules.
-Communicates cash requirements for payable dates to the office manager.
-Analyzes vendor accounts.
-Answers all vendor inquiries.
-Reconciles time cards, prepares work sheets for the office manager, and posts payroll on a weekly basis.
-Assists in monthly closings.
-Prepares analysis of accounts, as required.
-Assists with accounts receivable and special projects, as necessary.
-Maintains professional appearance and neat work area.