Office Operations Assistant

Our client is seeking a proactive and highly organized Office Operations Associate to support the daytoday operations of a tightknit family office. This role blends office management, operations, and light executive assistant coverage, requiring exceptional judgment, a polished presence, and the ability to pivot quickly with a notasktoosmall mindset. The hours are 8:30am-5:30pm with a onehour lunch, and the role is onsite four days per week with flexibility to work a fifth day as needed.Key Responsibilities:Support office operations including supply management, facilities coordination, vendor relationships, insurance tracking, and IT coordinationManage expense processing, invoicing, and bill pay using systems such as QuickBooks, Bill.com, and RampAssist with payrolladjacent office tasks, general administrative workflows, and special projectsProvide EA coverage for senior leaders when needed, including calendar support, meeting prep, and communication followthroughPartner with the PA and EA on task tracking, prioritization, and operational coordination across the officeMaintain a polished and welcoming frontoffice presence while handling inquiries and sensitive information with discretionQualifications:5-10+ years of office management or operations experience; financial services or family office strongly preferredBachelor's degree preferredStrong organizational skills with the ability to prioritize effectively and adapt quickly to shifting needsPolished, professional demeanor with strong interpersonal skills and a warm, steady presenceProactive, selfstarter mindset with a willingness to take ownership and ask clarifying questionsExperience with expense tools (QuickBooks, Bill.com, Ramp) and comfort handling confidential informationCompensation/Benefits:Up to $150K base salaryMedical: 90% employerpaid; Dental: 75% employerpaid; Vision fully employeepaid401(k) with employer match after three monthsPTO packageCommuter benefitsBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)